EasyCash Pro

Miscellaneous

Rolling over your financial year

Setting up recurring transactions

Adding a payment into the Cashbook screen

Paying a Purchase Order using the Cashbook in EasyCash Pro

How do I setup a Username and Password for EasyCash Pro?

  1. Go to ‘Setup’ then click ‘Users’
  2. Enter in a master account password into both fields
  3. The master account will have access to everything in EasyCash Pro
  4. If you would like multiple users setup click on the ‘Users’ option in the top left
  5. Click ‘Add’
  6. Enter the ‘Name’ and password of the other user
  7. Click ‘ok’
  8. You can restrict this user from accessing certain options by ticking or un ticking the descriptions

What is a Chart of Accounts?

The chart of accounts is a list of accounts created and used by a business. Money will be allocated to these accounts to allow you to see where money is being paid and received.

What is a Capital Purchase?

Capital Purchase are capital item you purchase including: business assets such as machinery, cash registers, computers, cars and land and buildings. They can be Brand new, second hand and may be imported.

What is a Non Capital Purchase?

Non Capital Purchases are items that are purchases that don’t add value to your business, such as stationary and repairs or equipment rentals or leases.

How to I enter my Chart of Accounts?

  1. Click the ‘Chart of Acc’ button on the toolbar or open the data entry menu and select ‘Chart Of Accounts’
  2. Click ‘Add’
  3. Select the Account Type
  4. Enter the ‘Account Code’
  5. Enter the ‘Account Name’
  6. Select to include in the BAS or not
  7. Choose the BAS code either Sales, Capital purchases or Non Capital Purchases.
  8. Enter the GST Rate if applicable
  9. Click ‘Save’

How do I see a list of all of my Chart of Accounts?

Solution 1

  1. Go to the ‘Chart of Accounts’ button
  2. Click ‘Browse’

Solution 2

  1. Go to ‘Reports’
  2. Click ‘List Chart of Accounts
  3. Click ‘Preview or Print’

How do I edit a Chart of Accounts Name?

  1. Click the ‘Chart of Acc’ button on the toolbar or open the data entry menu and select ‘Chart Of Accounts’
  2. Click ‘Browse’ to find the account you want to edit
  3. Double click on it
  4. Click ‘Edit’
  5. Make the change
  6. Click ‘Save’

How do I enter customers and suppliers?

  1. You can enter customers and suppliers as you enter information into EasyCash. However if you would prefer to enter them in before you start using EasyCash Pro you can use the following steps
  2. Open the Data Entry menu and select ‘Customers and Suppliers’
  3. Click ‘Add’
  4. Tick ‘Customer and/or Supplier’
  5. Enter customer information
  6. Click ‘Save’

How do I enter opening balances?

  1. Open the Data Entry menu and then the Opening balances menu and then select ‘Opening Balances for balance sheet accounts’
  2. Using the Previous and Next buttons find the account you need to put an opening balance in for
  3. Enter the balance in the ‘Opening Balance’ field
  4. When finished click ‘Exit’

How do I enter historical opening balances for debtors and creditors?

  1. Open the Data Entry menu, then open the Historical Debtors/Creditors Balances menu and select either ‘Historical Debtors (Accounts Receivable) Balances’ or ‘Historical Creditors (Accounts Payable) Balances’ depending on what it is
  2. Find the customer or supplier by using the ‘Previous’ and ‘Next’ buttons
  3. Enter the debtor/creditor amount in the ‘Opening balance invoice’ field
  4. When complete you will need to record the allocated balance at the bottom of the screen for both the debtors and creditors depending on the historical balance you are entering
  5. Click ‘Exit’
  6. Open the Data Entry menu then open the Opening Balances menu and select ‘Opening Balances for balance sheet accounts’
  7. Using the Previous and Next buttons find the Accounts Receivable debtors account for historical debtors or accounts payable creditors for your historical creditors
  8. Enter the balance in the ‘Opening Balance’ field
  9. When finished click ‘Exit’

How to enter my Bank Account Details?

  1. Open the Setup menu and select ‘Bank Account Details’
  2. Enter bank account information and click ‘OK’

How do I add a new bank account into EasyCash Pro?

  1. Click the ‘Chart of Acc’ button on the toolbar or open the data entry menu and select ‘Chart Of Accounts’
  2. Click ‘Add’
  3. Leave the account type as Asset
  4. Change the account level to ‘Bank Account Detail’
  5. Enter the ‘Account Name’
  6. Click ‘Save’
  7. A couple of question you need to ask yourself here… is this account going to be your new main account if yes you need to go into Setup > Options > GST Chart of Accounts > Click Edit > Change the main bank account number to your new account > click ‘Save’
  8. Does this account have an Opening balance? If yes you will need to enter in the balance by going into Data Entry > Opening balances > Opening Balances for Balance Sheet accounts > use the previous and next buttons to find the new account  enter the Opening Balance > Press ‘Exit’